Let’s put an end to paperwork and look at smart ways to handle the assets. We know how tiring it is to browse through the files, shift from one spreadsheet to the other. Companies aren’t using spreadsheets and paperwork anymore. Tracking and managing your assets are getting easier and simpler.
There are numerous choices of Asset management software in the market due to the sudden increase in the innovation and competition in this space. Each solution comes with its own unique set of features and benefits that enhances your asset management strategy.
Getting new software for your business can be hard. From understanding the scope, researching, evaluating the needs of the vendors, to train and onboard the employees the list of tasks involved can leave you to feel confused and overwhelmed.
Today, there is a huge number of options available in the market to ease the business operations. Have you found the best company offering excellent software solutions? Did you book an appointment for a Demo session? If you are in search of the best software to automate the asset management process, here are quick tips to get the ideal software to manage the assets of your business.
Why should you consider Asset management tool?
Assent management is important for businesses of every size. Whether you operate the business with few assets or in huge numbers, it is important to keep a track of these and manage them properly. It is cost-effective to track and manage the assets manually but it can result in misplacement or loss which cannot be recovered.
For example, imagine you have huge data stored on the hard disk and it goes missing. Can you recover the loss? Will you be able to track and find out who used it? Will you be able to blame your employees or will you blame yourself for being careless? To avoid unnecessary confusion, you can look for an effective software that tracks the assets. On the whole, you can manage your business more efficiently than ever before and save a lot of your valuable time.
Ideal IT Asset Management software – Things to consider
- Meets the business requirement
- Compare before you buy
- Ask for a detailed demo session
- See what others say about the software
- Involve your team and ask their opinion
- Look at its scalability and usability
When it comes to managing the assets of your business, nothing compares to the convenience of an IT Asset management software. If you are buying it for the first time there are a lot of things to consider.
Knowing asset management better
If you are reading this, we’d know that asset management is not a new process for you. However, we’d like to explain the process for our readers who are not aware of the process.
Asset management involves the process of tracking, monitoring and managing every asset of a business. The assets are the investment of business which has a value.
What are the assets of a business?
- Building
- Company equipment
- Company vehicles
- Land
- Inventory
- Cash in hand and cash at bank
- Brand name
- Web domain names
- Database
- Software
- Hardware peripherals
- Patented technology and more
When the business grows, it is important to record and track the assets through its lifecycle. With the help of the software, it becomes easy for the team to manage and record the status of the assents and audits become easy.
Assets are classified into different types
| Financial assets | Investment, funds and more |
| Infrastructure assets | Land, property, transport and more |
| Software assets | Purchase of software, maintenance, upgrades, utilization |
| Enterprise asset | Tangible and intangible assets |
| IT ASSETS | HARDWARE DEVICES AND SOFTWARE COMPONENTS |
| Digital asset | Photographs, videos, music etc |
Though there are numerous assets, in this blog, we are going to look at the best ways to get the ideal IT asset management tool for your business.
Know the life cycle of the assets
Before you hunt down for a software, you need to understand the lifecycle of the Assets. You must know the importance of the asset management tool and realize the need to track the assets used by different departments. The system should work efficiently to manage and record the assets throughout their lifecycle. From the time a new asset comes into the office premises and till it is trashed, it has to be recorded.
What does your business need?
Do not jump to a conclusion just because you have read great reviews about the asset management tool. Before you decide the tool, you need to understand the requirements of your business. Find out the user level, the technical requirements, and the business requirements. You need to find out how many assets are there in your business, their performance and most importantly you need to know the REASON why you want to track the assets.
Start analyzing the user level requirements and build a process to collect every detail. You may have to record the software hosting, the security levels, backup procedures and other technical requirements. Once you have a requirement analysis in your hand, you can look out for various software options available in the market.
Compare and decide
If you have already searched for the best software, you must now have multiple options with you. Do not settle down with one option. You need to have multiple options and compare them before finalizing a software. You need to find out if the software is scalable and it can understand the needs of your business. In-depth research will help you analyze how effective it is for your business environment. After all, if something works for others, it may not necessarily work for you if you have different plans.
Ask for a demo
In order to understand the software better, you need to ask for a detailed demo. Find out the usability and the workflow of the software and understand the features of the software and the overall process. The software must satisfy your requirements and it should help you improve the overall process and do not complicate the existing process. So, look for something that is easy to understand and simple to use. You must also have a risk plan during the implementation of the software.
Read, research and decide
Today, in the digital world, it’s easy to understand the goodness of a product or service through customer reviews. When customers are happy or sad, they convey it via reviews and ratings. You can check with industry experts and take ideas from others to understand the performance of the software better. If you do not find any valid information, you can ask the seller to provide trustable referrals.
Discuss with your team
Your team must be able to accept the change to talk to them and involve them during the research and demo session. You must take ideas and views of your team and try to find out a software that meets the demands of employees at different levels.
Finally, look for a simple tool
The software shouldn’t be complicated. You need to look for a product or solution that will ease your existing process. Consider the different levels of employees who’d be using the tool and think about the training needs before opting for a great IT asset management software.
